A. Adding a previous Gifted student
B. Adding/Importing NWEA MAP scores
C. Fix "Table/DBF" error on importing
E. Fix date after entered wrong date on Import
F. Loading CogAT and/or ITBS Grade 2 Scores
H. Loading Performance Task results
1. Do a PowerSchool demographic import, then find the student OR
If a PowerSchool import can not be done, a manual add will be needed. You WILL NEED to know your district's student's current PowerSchool ID number before entering the information. On a manual add, click the Add button on the student screen and enter the students demographic information.
2. Change the Gifted status to the most appropriate choice. Adjust the Serving status as needed. Put the Gifted Date that the profile sheet states as the Gifted date. (This date is typically not the date the student enrolled in your district.)
3. For Academic Gifted (Not PC), click on the Qual Data button and add the complete qualifying data in their respective areas. For Artistic Gifted, click on the Info button for the respective Artistic field and complete the information as provided. Remember, you do not "re-qualify" the student, the student is already GT.
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B: Loading NWEA MAP in GIFT
1. The NWEA data file is received as a unicode text file and currently GIFT is not set to read a unicode text file; however, the data file can easily be converted to a regular' text file.
2. To convert the file, open the MAP data file with either Notepad or Wordpad. (Both of these programs come with Windows.)
3A. NotePad Instructions: After you have the file open, click on File, then Save As.
The Save dialogue box appears, on the middle selection, it should state Save as Type: Text Documents (*.txt) on the bottom selection, it should state Encoding: ANSI. If these two lines do not state this, change the lines appropriately, then click on save. You have just converted the file to regular' text. Close NotePad and go to step 4.
3B. WordPad Instructions: After you have the file open, click on File, then Save As.
The Save dialogue box appears, On the bottom selection, it should state Save as Type: Text Document. If not, change the line to state Text Document then click on save. It is now converted to a regular text file. Close WordPad and go to step 4.
4. In GIFT, go to 3. Import/Export, 1. Test Import, 4. MAP, then click on the appropriate MAP Administration (Fall, Winter, or Spring). Proceed like other tests.
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C: Fix "Table/DBF" Error on importing
From the Main Menu of GIFT... 4. Maintenance, 7. Tools, 1. Fix DBF Error. The screen may flash after selection.
After selecting 1, go back and try your import again.
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D: Updating GIFT
Make sure GIFT is closed and do a data backup.
Download the GIFT update by clicking on it. Save it to a place where it will be easy to find. With GIFT closed, run the downloaded file. It defaults to the C:\TestData subdirectory, change the location if needed, then click on Extract. It is OK to overwrite if asked. Press any key and close when prompted. Start GIFT, it should state it is the current version downloaded.
It is okay to delete
the file you downloaded after you have installed the update.
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E. Fix date after entering wrong date on Import
1. Backup, Backup, Backup.....
2. Select 4. Maintenance, 7. Tools, 3. Fix Test Dates
3. Choose the date field to change.
4. Enter the Date to change.
5. Enter the "New" date to change to.
6. Click "Change" to make changes, a Confirmation box will display when finished.
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F. Loading CogAT and/or ITBS Grade 2 Scores
Loading CogAT and/or ITBS Grade 2 data is not any different than loading the other test scores (exception being MAP).
First, get a copy of the original CogAT/ITBS TEXT data file and place it in your CD drive. It's important you get a copy of the original file. You do not have to do any editing. After you have the file, you are ready to import.
(I recommend doing a demographic import before loading test scores and a BACKUP)
From the GIFT Main Menu
3. Import/Export
1. Test Import
1. CogAT/ITBS
1. CogAT/ITBS (yes, again)
1. Grade 2 (default)
To import in CogAT, choose 1.
To import in ITBS, choose 2.
(To load both you MUST do both options, 1 at a time)
Typically, you would take the defaults for the dates, but adjust as needed. - Verify the dates are CORRECT.
The first date is when the test was administered.
The second date is an approximate date when the student (if newly qualified) will first receive G&T instruction.
The question of serving depends if you will serve them (if newly qualified) this year. Since these are grade 2 students, the answer is NO.
Click continue.
Point the open box to the CogAT/ITBS data file and import it in. (If the open box states a file type of DBF, then you will not be able to import in the file – You have a DBF error. You will need to “hard close” GIFT, and run the Fix DBF error.) When you have found the file and chose to import, the data will appear on the screen.
Verify the information on the screen "looks" correct. First names in the First Name column. Last names in the Last Name columns. etc. Blanks are ok. Test scores should be 2 digits. ***** NO Single Column data. *****
After looking at the data, press <esc> or <Ctrl>+W ("Control" Key and the "W" Key together) to exit the view.
A confirmation screen appears, if the data looked good, enter a Y and press enter. Anything else will cancel the import.
If importing, a please wait screen will appear while the data imports.
At the end of the import, most of the time a mismatch report will appear, print this out. (choose the printer icon on the report page)
The mismatch report displays students that GIFT do not import in their scores. (FYI, the school and grade displayed on the mismatch report is the school and grade the student was in during testing)
You have to "manually" add the data in on the students appearing on the Mismatch Report. (After adding in this data, you are finished)
To attempt to find the students, do the following..
From the GIFT Main Menu...
1. Data/Students
Accept the defaults on the filtering criteria and click continue.
On the Student page, click on the Find button
Type in the first few letters of the student's last name and press enter
A list of students with those letters will appear, scroll through the list until you find your student.
If you do not find your student, proceed to the next student
If you find your student, highlight the student and press escape. (double clicking will not work - ugh!)
Once the student is on the screen, enter the test data, grade level when tested, and testing date. After you have entered the data, click on the "Update" button on the lower left area of the student screen.
This will check to see if the student is GT or meeting 1 of the criteria for GT.
Do this for each of the students on the mismatch report. Some students may not appear in GIFT. Those students could have come and gone between GIFT imports or they may be a home school student.
....
Remember to repeat the steps for the "other" test.
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G. Loading SC Ready Data
Quick notes:
A. We always recommend doing a backup before importing anything.
B. Import SC Ready just like any other assessment.
C. We recommend doing a Demographic import first.
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E. Fix date after entering wrong date on Import
1. Backup, Backup, Backup.....
2. Select 4. Maintenance, 7. Tools, 3. Fix Test Dates
3. Choose the date field to change.
4. Enter the Date to change.
5. Enter the "New" date to change to.
6. Click "Change" to make changes, a Confirmation box will display when finished.
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F. Loading CogAT and/or ITBS Grade 2 Scores
Loading CogAT and/or ITBS Grade 2 data is not any different than loading the other test scores (exception being MAP).
First, get a copy of the original CogAT/ITBS TEXT data file and place it in your CD drive. It's important you get a copy of the original file. You do not have to do any editing. After you have the file, you are ready to import.
(I recommend doing a demographic import before loading test scores and a BACKUP)
From the GIFT Main Menu
3. Import/Export
1. Test Import
1. CogAT/ITBS
1. CogAT/ITBS (yes, again)
1. Grade 2 (default)
To import in CogAT, choose 1.
To import in ITBS, choose 2.
(To load both you MUST do both options, 1 at a time)
Typically, you would take the defaults for the dates, but adjust as needed. - Verify the dates are CORRECT.
The first date is when the test was administered.
The second date is an approximate date when the student (if newly qualified) will first receive G&T instruction.
The question of serving depends if you will serve them (if newly qualified) this year. Since these are grade 2 students, the answer is NO.
Click continue.
Point the open box to the CogAT/ITBS data file and import it in. (If the open box states a file type of DBF, then you will not be able to import in the file – You have a DBF error. You will need to “hard close” GIFT, and run the Fix DBF error.) When you have found the file and chose to import, the data will appear on the screen.
Verify the information on the screen "looks" correct. First names in the First Name column. Last names in the Last Name columns. etc. Blanks are ok. Test scores should be 2 digits. ***** NO Single Column data. *****
After looking at the data, press <esc> or <Ctrl>+W ("Control" Key and the "W" Key together) to exit the view.
A confirmation screen appears, if the data looked good, enter a Y and press enter. Anything else will cancel the import.
If importing, a please wait screen will appear while the data imports.
At the end of the import, most of the time a mismatch report will appear, print this out. (choose the printer icon on the report page)
The mismatch report displays students that GIFT do not import in their scores. (FYI, the school and grade displayed on the mismatch report is the school and grade the student was in during testing)
You have to "manually" add the data in on the students appearing on the Mismatch Report. (After adding in this data, you are finished)
To attempt to find the students, do the following..
From the GIFT Main Menu...
1. Data/Students
Accept the defaults on the filtering criteria and click continue.
On the Student page, click on the Find button
Type in the first few letters of the student's last name and press enter
A list of students with those letters will appear, scroll through the list until you find your student.
If you do not find your student, proceed to the next student
If you find your student, highlight the student and press escape. (double clicking will not work - ugh!)
Once the student is on the screen, enter the test data, grade level when tested, and testing date. After you have entered the data, click on the "Update" button on the lower left area of the student screen.
This will check to see if the student is GT or meeting 1 of the criteria for GT.
Do this for each of the students on the mismatch report. Some students may not appear in GIFT. Those students could have come and gone between GIFT imports or they may be a home school student.
....
Remember to repeat the steps for the "other" test.
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G. Loading SC Ready Data
Quick notes:
A. We always recommend doing a backup before importing anything.
B. Import SC Ready just like any other assessment.
C. We recommend doing a Demographic import first.
D. GIFT will read the file as delivered by the SCDE
When you are ready to import the SC Ready:
Have the SC Ready data file easily accessible.
(GIFT will read the data file exactly how it is formatted from the SDE. It's a CVS text file.)
3. Import/Export
1. Import Assessment Results
2. Achievement
7. SC Ready
Choose the appropriate Assessment year
You can change the dates if you like.
If you will not serve the newly identified G&T students this school year, change the Serving response to No.
On the open dialogue box, just point to the SC Ready data file.
The data appears on the screen. Please verify that you have first names in the first name columns and such...
*** Make sure the Student IDs and State IDs are UNIQUE - NO DUPLICATES ***
You do not have to look at all the records, the lines displayed on the screen will usually give enough information to check.
Scores should be 2 digits and may be blank.
After looking at the data, press <esc> or <Ctrl>+W ("Control" Key and the "W" Key together) to exit the view.
If everything looks good, answer a Y or T to import in the data.
Typically a mismatch report is sent to the screen. Be sure to print this out. Click on the Printer icon on the report.
The mismatch report are students that did not get imported or are duplicates.
Most of these will have an ID issue.
You have to find them individually within GIFT and enter their scores by hand.
Do not be surprised if they are not in GIFT. The more demographic imports you do during the year, the better the matching. (Students
come and go between the test being given and the scores being imported.)
That should do it.
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H. Loading Performance Task Data
Quick notes:
A. We always recommend doing a backup before importing anything.....
B. Import Performance Task Data just like any other assessment.
C. We recommend doing a Demographic import first.
When you are ready to import the SC Ready:
Have the SC Ready data file easily accessible.
(GIFT will read the data file exactly how it is formatted from the SDE. It's a CVS text file.)
3. Import/Export
1. Import Assessment Results
2. Achievement
7. SC Ready
Choose the appropriate Assessment year
You can change the dates if you like.
If you will not serve the newly identified G&T students this school year, change the Serving response to No.
On the open dialogue box, just point to the SC Ready data file.
The data appears on the screen. Please verify that you have first names in the first name columns and such...
*** Make sure the Student IDs and State IDs are UNIQUE - NO DUPLICATES ***
You do not have to look at all the records, the lines displayed on the screen will usually give enough information to check.
Scores should be 2 digits and may be blank.
After looking at the data, press <esc> or <Ctrl>+W ("Control" Key and the "W" Key together) to exit the view.
If everything looks good, answer a Y or T to import in the data.
Typically a mismatch report is sent to the screen. Be sure to print this out. Click on the Printer icon on the report.
The mismatch report are students that did not get imported or are duplicates.
Most of these will have an ID issue.
You have to find them individually within GIFT and enter their scores by hand.
Do not be surprised if they are not in GIFT. The more demographic imports you do during the year, the better the matching. (Students
come and go between the test being given and the scores being imported.)
That should do it.
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H. Loading Performance Task Data
Quick notes:
A. We always recommend doing a backup before importing anything.....
B. Import Performance Task Data just like any other assessment.
C. We recommend doing a Demographic import first.
D. GIFT will read the file as delivered by Carolinian Consultancy.
When you are ready to import the Performance Task data....
Have the Performance Task data file easily accessible.
(GIFT will read the data file exactly how it is formatted from the Carolinian Consultancy.)
3. Import/Export
1. Import Assessment Results
3. Performance
2. Performance Task
You can change the dates if you like.
If you will not serve the newly identified G&T students this school year, change the Serving response to No.
On the open dialogue box, just point to the Performance Task data file.
The data appears on the screen. Please verify that you have first names in the first name columns and such...
*** Make sure the Student IDs and State IDs are UNIQUE - NO DUPLICATES ***
You do not have to look at all the records, the lines displayed on the screen will usually give enough information to check.
Scores could be 1 or 2 digits and may be blank.
After looking at the data, press <esc> or <Ctrl>+W ("Control" Key and the "W" Key together) to exit the view.
If everything looks good, answer a Y or T to import in the data.
Typically a mismatch report is sent to the screen. Be sure to print this out. Click on the Printer icon on the report.
The mismatch report are students that did not get imported or are duplicates.
Most of these will have an ID issue.
You have to find them individually within GIFT and enter their scores by hand.
Do not be surprised if they are not in GIFT. The more demographic imports you do during the year, the better the matching. (Students come and go between the test being given and the scores being imported.)
You can import this in more than once, it will not duplicate data.
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When you are ready to import the Performance Task data....
Have the Performance Task data file easily accessible.
(GIFT will read the data file exactly how it is formatted from the Carolinian Consultancy.)
3. Import/Export
1. Import Assessment Results
3. Performance
2. Performance Task
You can change the dates if you like.
If you will not serve the newly identified G&T students this school year, change the Serving response to No.
On the open dialogue box, just point to the Performance Task data file.
The data appears on the screen. Please verify that you have first names in the first name columns and such...
*** Make sure the Student IDs and State IDs are UNIQUE - NO DUPLICATES ***
You do not have to look at all the records, the lines displayed on the screen will usually give enough information to check.
Scores could be 1 or 2 digits and may be blank.
After looking at the data, press <esc> or <Ctrl>+W ("Control" Key and the "W" Key together) to exit the view.
If everything looks good, answer a Y or T to import in the data.
Typically a mismatch report is sent to the screen. Be sure to print this out. Click on the Printer icon on the report.
The mismatch report are students that did not get imported or are duplicates.
Most of these will have an ID issue.
You have to find them individually within GIFT and enter their scores by hand.
Do not be surprised if they are not in GIFT. The more demographic imports you do during the year, the better the matching. (Students come and go between the test being given and the scores being imported.)
You can import this in more than once, it will not duplicate data.
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